What is your Procure to Pay audit? Are there other specific audit “types”?

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use Six Sigma

Six Sigma

  • What is your Procure to Pay audit? Are there other specific audit “types”?
  • What is your procedure for open deficiencies after an audit?
  • Do you use Six Sigma? Was the SOX Tollgate powerpoint results from a special project for Six Sigma? Do you use the DMAIC (define, measure, analyze, improve, control) steps? Don’t think we need
  • What is the business reason airport affairs does not need to go through AP first? I answered in report


  • What are the current system limitations on international payments? You mentioned you hope the process will be changing. Is it that now they are sent by wire and EFT would make it better?


  • Do all vendors have access to SAP and Markview? You mentioned many vendors have antiquated systems. Would more access to SAP help them and you?


  • What can’t you control in the payment cycle to get Days Paid Out below 30? Are there some aspects within your control?


  • For the MCC controls for Pcards, does MCC stand for Merchant Category Classification or Commercial Cards?


  • How do you control for inventory stockout? (If it’s not possible to contact them, then we can ask Mulig if it’s ok not to have everything covered since the company is so large) I don’t think this question is necessary. The company doesn’t necessarily keep inventory since we provide a service.


  1. How do you contain the ordering and receiving costs? This is answered indirectly, by having an approved vendor file we know what to expect with ordering and receiving costs.
  2. How do you deal with damaged goods found in a particular order? Already mentioned in report
  3. What is the procedure for dealing with quantity discrepancy and goods that are incorrectly ordered? Already mentioned in report
  4. What are your terms for installation or commissioning, in case a product needs such services? – don’t think this is needed
  5. What are the advantages of using P-cards in your company? Already mentioned in report
  6. How are products received? What is your tolerance level for exact shipping amount? What is your policy on damaged or inferior goods? –Already mentioned in report
  • Where are purchase requisitions entered? Are they entered in Ariba and other PO systems?
  • Are purchase requisitions approved electronically?
  • When purchase requisitions are approved does it automatically create a PO or is PO entered manually
  • If PO entered manually who enters the PO info (I’m assuming not the original requestor). Is it a specific level manager, or a specific department.
  • How are POs sent to supplier? Electronically?
  • Where are goods received entered? Are they entered in Ariba and other PO systems?
  • Since the requestor verifies receipt of goods does requestor enter the receipt report?
  • Which department inputs vendor info into SAP?

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